Property-first filing
Open an address and see its dates and evidence together.
Documents that make sense
Landlord Compliance Document Storage
Keep gas records, EICRs, EPCs and supporting files beside the property and deadline they belong to — privately, without a generic folder maze.
£5.99/month or £59.90/year · unlimited properties · cancel any time
Private account access
Customer documents are isolated per account rather than shared publicly.
Renewal context
A document sits beside the date it proves, so the next action is clear.
Unlimited properties
The same £5.99 monthly plan covers the whole portfolio.
A folder is not a compliance record
Cloud drives are excellent at storing files and terrible at explaining which one matters next. A filename such as EICR-final-new-2.pdf tells nobody whether the report is still current, whether it required earlier work or which tenancy received a copy.
RentClock attaches the evidence to a property and its tracked obligation. The point is not to replace every archive you maintain; it is to make the active record and its deadline visible in the same place.
Keep the documents landlords are repeatedly asked for
Typical records include landlord gas safety records, EICRs and completion evidence, EPCs, alarm checks, deposit protection evidence and tenancy information. Local licences, access correspondence and property-specific assessments may also matter even where they do not have a simple annual renewal.
Not every document belongs in the same legal category or has the same retention rule. RentClock helps with organisation, while the source guidance and your professional adviser determine what must be retained and for how long.
Why property-first storage is easier to audit
When a tenant, contractor or council asks about one address, the useful view is that address — not a portfolio-wide folder containing every certificate ever downloaded. Property-first organisation reduces the chance of sending the wrong document or reading the expiry from another home.
It also makes missing evidence obvious. A blank certificate slot beside a populated deadline is a visible task; an absent file in a generic drive is almost indistinguishable from a file you have simply forgotten exists.
Privacy without public sharing links
Customer records and uploads are associated with the signed-in account rather than published as public website assets. Other ordinary users cannot browse your properties or certificates.
You remain responsible for controlling downloaded copies, account access and any documents shared outside RentClock. Do not upload material you do not need, and follow data-protection requirements when records contain tenant information.
Active evidence versus historical archives
The most useful document is usually the one currently supporting a duty: the latest gas record, the operative EICR, the current EPC or the evidence that a time-limited check was followed up. Keep superseded material where retention rules or a dispute require it, but do not let old and current files become indistinguishable.
Use clear property names and update the active record promptly after renewal. RentClock is designed to surface what supports the current deadline; it is not trying to become an infinite box of unrelated tenancy paperwork.
When a council or tenant asks for a copy
Some documents have short response periods. A council request for an EICR, for example, can carry a seven-day deadline. Finding the correct report should take minutes, not a tour through several email accounts and somebody else’s Dropbox.
Storage still needs a delivery process. Download or share the correct document through an appropriate channel, record when it was sent and retain any required confirmation. RentClock helps locate the evidence; it does not claim that an upload automatically serves it on the recipient.
The working process
From missing date to controlled deadline
- Create one property record for each rental address.
- Upload the current certificate or report beside its tracked item.
- Use clear dates from the source document rather than relying on filenames.
- Record missing evidence as work to resolve instead of leaving a blank folder.
- Replace superseded documents when renewals are completed.
Built for small landlords
Enough structure to stay ahead. None of the agent-suite clutter.
RentClock tracks dates and evidence. It does not pretend to replace official guidance, professional advice or council licensing checks.
Continue with something useful
Questions before you sign up
Frequently asked questions
Which documents can I keep with a property?
RentClock is designed for core compliance evidence such as gas safety records, EICRs, EPCs and related files.
Can another RentClock user see my documents?
Ordinary customer data is isolated by account; documents are not published as public pages.
Does uploading a certificate prove legal compliance?
No. The document must be valid, applicable and handled correctly. Storage makes evidence easier to find but does not repair a defective process.
Does RentClock replace my backup?
No. Keep any independent records or backups required for your business and legal retention duties.
Is there a per-property charge?
No. The current plan includes unlimited properties.
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